# Private All in one notes, reminders/tasks and calendar app? **URL:** https://discuss.privacyguides.net/t/private-all-in-one-notes-reminders-tasks-and-calendar-app/34903 **Category:** General **Created:** 2026-01-23T18:08:41Z **Posts:** 44 ## Post 1 by @anon1333233 — 2026-01-23T18:08:41Z Is there any app that combines most organizing features? Should work on web or linux/ios --- ## Post 2 by @va3890hd — 2026-01-23T20:35:12Z When I was looking for something similar a couple of years ago, I stumbled upon [Lunatask](https://lunatask.app/). It doesn’t have a web version, but the development is very active and a web version is [a requested feature](https://ideas.lunatask.app/c/45-web-version) so maybe we’ll see it some time in the future. There is also a slack community for it where the developer seems to be doing a great job listening to user feedback. --- ## Post 3 by @Wings — 2026-01-24T16:26:05Z [Notesnook](https://notesnook.com/) covers notes, reminders, and tasks. You could supplement with [Tuta](https://tuta.com/) for free encrypted calendar and contacts. You also might want to check out [Super Productivity](https://github.com/super-productivity/super-productivity). --- ## Post 4 by @icue — 2026-01-26T14:17:15Z I’ve been on this hunt for a long time and I’ve temporarily\* settled on [Journal It!](https://www.doit.me/), which supports [E2EE for text entries](https://home.journalit.app/guide/features/end-to-end-encryption) (but not media files). Downside is you have to use your Google/iCloud account to log in (and that’s where all the media content will be stored). Also it has a high learning curve, partly because the app tries to do a lot of things. \* “temporarily” because I’ve been waiting for the [reminder feature](https://community.anytype.io/t/notifications-and-reminders/1024) and the [recurring task feature](https://community.anytype.io/t/recurring-objects/2109) of [Anytype](https://anytype.io/). --- ## Post 5 by @iluvprivacy — 2026-01-31T21:00:14Z Is Notesnook reliable and reputable? Mobile apps as well? I keep hearing Joplin is worth considering. I’m currently using Standard Notes, but I wouldn’t mind transitioning to something better, especially if I could self-host it. --- ## Post 6 by @anon1333233 — 2026-02-07T16:24:56Z I feel like I wasn’t very clear on my help request, and I apologize for that. My current setup is using Proton Calendar for tasks added like events. The thing is, Proton doesn’t notify for events/reminders if you are offline. They added the reformulated app to the last 2025 roadmap, but on a Reddit AMA, they stated that it wouldn’t release until late 2026. What I really wanted was an offline reminder/calendar app for iOS that could export its data so that I could backup it safely. Adding notes together would be the best-case scenario. What I have already tried: Proton → Doesn’t notify or have offline access. I know that it requires an account, but it’s the only exception for my use-case. Notesnook → Needs (paid) account for repeatable notifications or selfhosting Apple Calendar/Reminders → Doesn’t export for backup without iCloud Lunatask → Needs account Joplin → Does not repeat reminders I have even checked [noteapps.io](http://noteapps.io), a database that aggregates various notes apps by features, but it feels that this is almost impossible to achieve. Should I just wait for the reformulated Proton calendar app? --- ## Post 7 by @kissu — 2026-02-08T08:31:27Z > [@anon1333233](#): > > The thing is, Proton doesn’t notify for events/reminders if you are offline Not sure but maybe you could write some code and use ntfy to push a notification to yourself when an event is about to start? Hence doing your own notification system. :hugs: Not sure if you have the knowledge for that, but this could be private and quite a good solution overall[[1]](#footnote-137934-1). * * * 1. ask some help to LLMs for the coding part if needed [↩︎](#footnote-ref-137934-1) --- ## Post 8 by @iluvprivacy — 2026-02-08T10:58:33Z I have to pay in order to self-host Notesnook? --- ## Post 9 by @Libre_Software_Enjoyer — 2026-02-09T17:57:31Z I think that you can get better quallity by chosing the best tool for every task’s rather then trying to get something that does everything. To one thing and do it well. > [@iluvprivacy](#): > > I have to pay in order to self-host Notesnook? Devs need food too --- ## Post 10 by @kissu — 2026-02-09T18:05:26Z > [@Libre_Software_Enjoyer](#): > > trying to get something that does everything Obsidian is just a great piece of software overall. It is powerful but not bloated. And can be kept to a minimum. You don’t have a lot of those in our day and age. --- ## Post 11 by @Libre_Software_Enjoyer — 2026-02-09T18:09:27Z > [@kissu](#): > > Obsidian is just a great piece of software overall. > It is powerful but not bloated. > And can be kept to a minimum. You don’t have a lot of those in our day and age. Obsidian is closed source. --- ## Post 12 by @kissu — 2026-02-09T18:10:59Z Yes, everybody said it above already. Doesn’t mean the software can’t be great. You can open it on your machine while it’s running to inspect it. So, not a full blackbox. I’m mostly talking about the feel/features, especially in comparison to something like the awful Notion. --- ## Post 13 by @Libre_Software_Enjoyer — 2026-02-09T18:13:07Z From my point of view the combination of all these 3 things: - handling sensitive data - having network permission - being closed source Is reason enough to avoid the software. --- ## Post 14 by @kissu — 2026-02-09T18:21:02Z 3 answers: - handling sensitive data: don’t put any in there. A PKM can work great alongside a Password manager and [Paperless](https://docs.paperless-ngx.com/). You decide on what you put there. I don’t put anything too personal/sensitive. - having network permission: you can handle the sync yourself[[1]](#footnote-138289-1) and disable/block the network access after the initial download. Yet still benefit from all the nice plugins locally. It doesn’t need permanent connectivity in itself. - being closed source: yes, nothing to disagree with here. :+1:t2: > [@Libre_Software_Enjoyer](#): > > Is reason enough to avoid the software. I tend to agree. Yet, there is nothing as good nowadays with the same features that is also FOSS. Depends on what you need and if something FOSS but simpler can just be enough for you. Also, you can’t just FOSS your **entire life** , you will always have a few apps that need to have their BS app, like a bank or government ID kind of thing. Eh, my washing machine is not FOSS. I don’t have the time to DIY and self-FOSS all my software all the time. Hence, I do make the concession here. Personal choice that you can opt out from, I do have no stock at Obsidian HQ. :winking_face_with_tongue: * * * 1. quite a few community plugins exist for that [↩︎](#footnote-ref-138289-1) --- ## Post 15 by @anon1333233 — 2026-02-09T18:24:03Z No. I may have phrased it in a weird way, but the repeatable notification thing is either available while selfhosting or on a paid plan. --- ## Post 16 by @anon1333233 — 2026-02-09T18:25:42Z That’s really why I gave up on an all-in-one app that I feel doesn’t exist actually. My current approach is just to have an offline calendar app that just notifies tasks/events. --- ## Post 17 by @anon1333233 — 2026-02-09T18:27:11Z Obsidian could be great overall, but the network permission can’t be disabled on the mobile iOS app and it doesn’t support reminder notifications :confused: --- ## Post 18 by @anon1333233 — 2026-02-09T18:30:29Z That would be great, but it sure would lack the integration to calendar feel. Wouldn’t be the best use case for me because I don’t really know how to code :') --- ## Post 19 by @Libre_Software_Enjoyer — 2026-02-09T18:31:06Z > [@kissu](#): > > handling sensitive data: don’t put any in there. A PKM can work great alongside a Password manager and [Paperless](https://docs.paperless-ngx.com/). You decide on what you put there. I don’t put anything too personal/sensitive. A note app, if used excesevly will store many private notes. > [@kissu](#): > > having network permission: you can handle the sync yourself and disable/block the network access after the initial download. Yet still benefit from all the nice plugins locally. It doesn’t need permanent connectivity in itself. Do you mean copying the files around or is there real sync solution for this? > [@kissu](#): > > Also, you can’t just FOSS your **entire life** , you will always have a few apps that need to have their BS app, like a bank or government ID kind of thing. > Eh, my washing machine is not FOSS. All apps published by the government or because the government contracted a company to do so, should be fully FOSS / Public domain (attach licenses for both to have full clearance). Lukely, my government is open sourcing all their software and even publishing it on F-Droid. > [@kissu](#): > > bank This is indeed an issue. The government should either utilizes something like GNU Taler or the people should switch to cryptocurrency. Nobody should be forced to use closed source software for doing essential things liek banking. --- ## Post 20 by @anon1333233 — 2026-02-09T18:32:29Z For the time being I’ve settled with Proton Calendar because I can export .ics files from the webapp and it notifies me about events when I’m connected to the internet. --- ## Post 21 by @anon1333233 — 2026-02-09T18:34:01Z > [@Libre_Software_Enjoyer](#): > > Lukely, my government is open sourcing all their software and even publishing it on F-Droid. That is indeed awesome. I wish my country and banks did the same. --- ## Post 22 by @Libre_Software_Enjoyer — 2026-02-09T18:38:33Z > [@anon1333233](#): > > That is indeed awesome. I wish my country and banks did the same. Maybe you could write a mail to your goverment offical and ask them to open source the software. Public money → Public code --- ## Post 23 by @anon1333233 — 2026-02-09T18:39:23Z Unfortunately, I feel there is not such a thing here :confused: --- ## Post 24 by @kissu — 2026-02-09T18:46:12Z Get a calendar app if you want such features tbh. :grinning_face_with_smiling_eyes: Obsidian can do that but it’s a PKM in the first place. :+1:t2: > [@anon1333233](#): > > I don’t really know how to code :') Give a try maybe, it’s easier than ever to get started as of today! If you like it, maybe learn a bit more of it: for simple tasks it can be amazing alongside an LLM. Just don’t do sensitive security things without some theory to back it up. :grinning_face_with_smiling_eyes: * * * > [@Libre_Software_Enjoyer](#): > > will store many private notes _could_. All depends on you. > [@Libre_Software_Enjoyer](#): > > Do you mean copying the files around or is there real sync solution for this? Plenty of solutions that are real sync and not “let me run around with my floppy disk” going from naive git sync into CouchDB instant updates (just as good as the real official sync). Also, the files are just stored in `.md` hence you can use any kind of sync that you already have like Syncthing, Nexcloud or alike. > [@Libre_Software_Enjoyer](#): > > should be fully FOSS Yes, should. Doesn’t mean they are as of today. And the data will anyway be stored somewhere where you have no control over. > [@Libre_Software_Enjoyer](#): > > Lukely, my government is open sourcing all their software and even publishing it on F-Droid. Fancy! :star_struck: > [@Libre_Software_Enjoyer](#): > > The government should either utilizes something like GNU Taler or the people should switch to cryptocurrency. > Nobody should be forced to use closed source software for doing essential things liek banking. Shoulds could reinvent the world. Reality is a different topic altogether and I would be very curious to know if the person paying you will comply with a gentle > Yo boss, wire me some Monero next month please, here’s my wallet :smiling_face_with_sunglasses: Yet, the world runs different for a variety of reasons. So yes, you can’t 100% FOSS-ify your life, that’s just how things are. Am I happy with it? No. Have I made a truce with that? Definitely. Pragmatism is a good thing rather than fighting lost battles. :grin: > [@anon1333233](#): > > I can export .ics files from the webapp That is why I left Proton Calendar. Very annoying and unintuitive UX… My family hates that one too. Could be nice to just have it working/importing like Gmail but eh. :woman_shrugging:t2: Hopefully, a few other cool options exist around. :+1:t2: --- ## Post 25 by @anon1333233 — 2026-02-09T18:48:39Z > [@kissu](#): > > Get a calendar app if you want such features tbh. :grinning_face_with_smiling_eyes: I even tried that. My best bet was the Apple Calendar without iCloud sync, but it does not export .ics files for backing up. Any recommendations on offline calendar apps that exports .ics and notifies on events? --- ## Post 26 by @kissu — 2026-02-09T18:56:04Z Oh, on iOS I don’t remember/know. But I guess that if you have a [Radicale server](https://github.com/awesome-selfhosted/awesome-selfhosted?tab=readme-ov-file#calendar--contacts), then you could use some FOSS client to consume it. There is definitely something [like davx5 for iOS](https://github.com/bitfireAT/davx5-ose) if you search on the forum I think. Otherwise, PWAs can also send notifications if open in a browser. Quite some work for sure, but probably better suited than Obsidian and probably working with less friction once setup. --- ## Post 27 by @Libre_Software_Enjoyer — 2026-02-09T19:10:06Z > [@kissu](#): > > ![](https://forum-cdn.privacyguides.net/user_avatar/discuss.privacyguides.net/libre_software_enjoyer/48/11842_2.png) Libre\_Software\_Enjoyer: > > > The government should either utilizes something like GNU Taler or the people should switch to cryptocurrency. > > Nobody should be forced to use closed source software for doing essential things liek banking. > > Shoulds could reinvent the world. Reality is a different topic altogether and I would be very curious to know if the person paying you will comply with a gentle > > > Yo boss, wire me some Monero next month please, here’s my wallet :smiling_face_with_sunglasses: > > Yet, the world runs different for a variety of reasons. In the EU its a possibility that they will introduce CBDCs, and [GNU Taler](https://www.taler.net/en/index.html) would be the perfect software to implement CBDSs in a way that respects the user’s security, privacy and freedom. --- ## Post 28 by @kissu — 2026-02-09T19:12:31Z I’ll be the first one to be very happy about that one trust me. :+1:t2: --- ## Post 29 by @binaryxribbons345 — 2026-02-09T21:09:26Z I use Nextcloud. It has built in calendar and tasks compatible with caldav, I also store my Obsidian vaults there. There’s a built in notes app that can be used to edit notes on the web but I don’t use it. --- ## Post 30 by @iluvprivacy — 2026-02-10T00:17:51Z I keep reading and hearing good things about Nextcloud. Is it a viable Google Docs/MS 365 replacement? Are the files generated fully compatible with Google Docs and MS Office in terms of formatting? I find this to be important as even though privacy and security are important, the formatting of the documents is important due to the dominance of Google and Microsoft’s software. It doesn’t help if the files I create are not usable by my colleagues or friends if they don’t use Nextcloud. --- ## Post 31 by @iluvprivacy — 2026-02-10T00:25:01Z I know devs need food too, but I did a quick search and I don’t see anything about self-hosting requiring a fee. In fact, I’m reading that self-hosting gets all of the Pro features for free. Of course, I’ll have to invest in the hardware and time to set it up. --- ## Post 32 by @binaryxribbons345 — 2026-02-10T04:29:45Z Not sure about full compatibility, but I can edit docx files from the Nextcloud web interface (Collabora Online) --- ## Post 33 by @kissu — 2026-02-10T08:30:40Z > [@iluvprivacy](#): > > s it a viable Google Docs/MS 365 replacement? Give it a quick try yourself, barrier to entry is quite low. :slight_smile: --- ## Post 34 by @Scott — 2026-02-10T09:38:55Z > [@iluvprivacy](#): > > Is Notesnook reliable and reputable? Mobile apps as well? I keep hearing Joplin is worth considering. I’m currently using Standard Notes, but I wouldn’t mind transitioning to something better, especially if I could self-host it. I’ve been using Notesnook for 9 months and I’ll be going to a paid tier once I some Monero. It’s about 70 Euros through [Digital Goods by ProxyStore](https://digitalgoods.proxysto.re/en) There very few additional features with a Pro account, I just want to support the company. Both the Android and Linux apps work well and are stable. There are tons of formatting options. Try it out, wouldn’t cost anything but a little bit of time. I did give Joplin a try before Notesnook and my experience wasn’t good. Sync wasn’t included, at the time, with Joplin’s free tier but Syncthing was supposed to be an option. Unfortunately, syncing through Syncthing didn’t always work. When sync did work, I spent too much time deleting duplicate documents due to sync conflicts to really enjoy the app. It’s been years since I used Standard Notes so I can’t offer a comparison. --- ## Post 35 by @tooinfinity — 2026-02-11T18:32:59Z Perhaps have a quick look at Anytype. It’s a local first, peer to peer app that seems to be like a notion rival. So it does have a lot of features like tasks and reminders from memory --- ## Post 36 by @Libre_Software_Enjoyer — 2026-02-11T18:43:16Z > [@iluvprivacy](#): > > I know devs need food too, but I did a quick search and I don’t see anything about self-hosting requiring a fee. In fact, I’m reading that self-hosting gets all of the Pro features for free. Of course, I’ll have to invest in the hardware and time to set it up. Then you questions is answered? It seemed like you where complaining that they charge you --- ## Post 37 by @anon1333233 — 2026-02-11T18:56:03Z I’ll have a look --- ## Post 38 by @anon1333233 — 2026-02-11T18:56:20Z Not quite. I can’t self host at this moment. --- ## Post 39 by @Libre_Software_Enjoyer — 2026-02-11T18:58:10Z Then buy their subscription and support their work --- ## Post 40 by @anon1333233 — 2026-02-12T00:08:03Z > [@icue](#): > > - “temporarily” because I’ve been waiting for the [reminder feature](https://community.anytype.io/t/notifications-and-reminders/1024) and the [recurring task feature](https://community.anytype.io/t/recurring-objects/2109) of [Anytype](https://anytype.io/). I sincerely apologize for not answering your comment above @icue Thank you both for the recommendation. I really liked the app, and I really feel it will be the best choice and everything I was looking for once it releases the reminder feature. --- ## Post 41 by @win11.shading291 — 2026-02-12T02:17:10Z I’ve been using a spreadsheet for the past 15 years and it’s been working fantastic combining all of what you requested. --- ## Post 42 by @anon1333233 — 2026-02-12T02:42:20Z How do you do reminder notifications? --- ## Post 43 by @anon1333233 — 2026-02-12T02:43:39Z > [@anon1333233](#): > > Thank you both for the recommendation. Also, thanks to everyone else! --- ## Post 44 by @win11.shading291 — 2026-02-12T02:57:46Z It looks like this. ![image](https://forum-uploads.privacyguidesusercontent.com/original/3X/2/e/2eccfce91975cf1ec20140845cd68f942be5b052.png) At the very top, I have all my pending stuff. In the middle I have actions that I can take now. Then onwards, I have my calendar down to the bottom with conditional formatting in red for the next day task. I don’t need reminders that way since I check this at the very least once a day. I also have 2 other tabs. One tab for recurring stuff that happens every year (birthdays and tasks that I need to do on a yearly basis). It looks like this: ![image](https://forum-uploads.privacyguidesusercontent.com/original/3X/e/f/efb8a00c2c4e40080798d932b7c3aa5cfe3106bb.png) Once a year, I can reorganize tasks from the recurring tab and copy paste in the main tab. Last tab is simply a calendar tab that looks like this: ![image](https://forum-uploads.privacyguidesusercontent.com/original/3X/0/f/0f37563f3b60ee25c7cd0c5f71420dbcb0306edc.png) This one is used mostly for tasks like taking the trash/recycling out where I need to filter on specific week days. Once I’m done, I simply copy paste again in the main tab. So it takes 1h per year of maintenance :smile: